home *** CD-ROM | disk | FTP | other *** search
/ AOL File Library: 4,101 to 4,200 / aol-file-protocol-4400-4101-to-4200.zip / AOLDLs / Business Management / PROP_ V7.0 Property Manager / PROP-X70.exe / PROPERTY.ACS / ASCII.DOC < prev    next >
Text File  |  1992-10-14  |  5KB  |  124 lines
  1.                             "Other Output Menu:" 
  2.  
  3.        "Wordstar/Mailmerge[TM]/ASCII, Microsoft [TM] Word, MagniFile"
  4.  
  5.  
  6.                                ==============
  7.                                |  OPTION 1: |
  8.                                ==============
  9.             1)  Output records to Wordstar/Mailmerge[TM]/ASCII
  10.               [outputs into a 20 field, comma delimited file]
  11.  
  12.                              fields outputted:
  13.              SEX, FNAME, GREETING, LNAME, PROSPECT, ADDRESS1, 
  14.                  ADDRESS2, CITY, STATE, ZIP, ZIP4, PHONE-1
  15.                 COMMENT1,COMMENT2,CATEGORY,PRIORITY,REFERBY
  16.                              DATE,AMOUNT,TITLE
  17.  
  18. Thi≤ optioε i≤ useΣ t∩ ge⌠ datß froφ thσ maiε persoε filσ anΣ outpu⌠ i⌠ t∩ ß ì
  19. filσ tha⌠ caε bσ useΣ b∙ WordStar/MailMerge[TM]«  Thi≤  filσ caε als∩ bσ useΣ ì
  20. b∙ BASI├ anΣ othe≥ language≤ anΣ products« Iε short¼ an∙ produc⌠ tha⌠ accept≤ ì
  21. "commß delimitedó file≤ fo≥ inpu⌠ ma∙ accep⌠ thσ  filσ createΣ b∙ thi≤ ì
  22. option.
  23.  
  24. Froφ thσ WordSta≥ option¼ yo⌡ wil∞ creatσ  tw∩ files«  Thσ firs⌠ filσ namσ ì
  25. end≤ iε .DE╞ anΣ i≤ ß filσ tha⌠ caε bσ turneΣ int∩ ß forφ lette≥ jus⌠ b∙ ì
  26. callinτ i⌠ u≡ iε WordSta≥ anΣ matchinτ i⌠ t∩ you≥ forφ letter«  I⌠ alread∙ ì
  27. contain≤ al∞ oµ thσ command≤ needeΣ b∙ WordSta≥ t∩ reaΣ thσ main data file.
  28.  
  29. Thσ othe≥  filσ i≤ thσ .DA╘ file¼ whicΦ contain≤ al∞ datß tha⌠ yo⌡ wan⌠ t∩ ì
  30. reaΣ int∩ WordStar«  I⌠ i≤ formatteΣ sequentia∞ file¼ witΦ al∞ field≤ iε ì
  31. quote≤ anΣ separateΣ b∙ commas« 
  32.  
  33.  
  34.                                ==============
  35.                                |  OPTION 2: |
  36.                                ==============
  37.  
  38.                2)  Output records to Microsoft [TM] Word 4.0
  39.  
  40.               [outputs into a 20 field, comma delimited file]
  41.  
  42.                              fields outputted:
  43.              SEX, FNAME, GREETING, LNAME, PROSPECT, ADDRESS1, 
  44.                  ADDRESS2, CITY, STATE, ZIP, ZIP4, PHONE1
  45.                 COMMENT1,COMMENT2,CATEGORY,PRIORITY,REFERBY
  46.                              DATE,AMOUNT,TITLE
  47.  
  48.  
  49. Thi≤ optioε i≤ useΣ t∩ ge⌠ datß froφ thσ maiε persoε filσ anΣ outpu⌠ i⌠ t∩ ß ì
  50. datß filσ tha⌠ caε bσ useΣ b∙ thσ mergσ featurσ iε WorΣ 4.0..
  51.  
  52. You≥ WorΣ 4.░ lette≥ wil∞ contaiε mergσ variable≤ oµ thσ form:
  53.  
  54.                                   <<SEX>>
  55.                                  <<FNAME>>è                               <<GREETING>>
  56.                                  <<LNAME>>
  57.                                <<PROSPECT>>
  58.  
  59. anΣá s∩ on«á  Thesσ mergσ variable≤ arσ identifieΣ iε thσ '.DEFº o≥á heade≥ ì
  60. filσ createΣ b∙ thσ program«á  Thesσ symbols¼á "<<ó anΣ ">>"¼ arσ formeΣ b∙ ì
  61. holdinτ dowε thσ <ALT╛ ke∙ anΣ typinτ 17┤ o≥ 175.
  62.  
  63.  
  64. A⌠á thσá to≡ oµ you≥ WorΣ 4.░ letter¼á yo⌡ wil∞ havσ thi≤ commanΣá (iµá yo⌡ ì
  65. selec⌠ 'TESTº a≤ thσ filσ namσ fo≥ outputtinτ you≥ datß iε optioε 5):
  66.  
  67. <<DATA TEST.DEF, TEST.DAT>>
  68.  
  69. Thi≤ tell≤ WorΣ 4.░ t∩ looδ int∩ TEST.DE╞ fo≥ thσ heade≥ o≥ identificatioε ì
  70. oµ field≤ used╗ anΣ t∩ pul∞ iε TEST.DA╘ fo≥ thσ data.
  71.  
  72. TEST.DA╘ i≤ ß 'commß delimited¼ ASCI╔ file'«  I⌠ contain≤ al∞ datß tha⌠ yo⌡ ì
  73. wan⌠ t∩ reaΣ int∩ WorΣ 4.0«  I⌠ i≤ formatteΣ sequentia∞ file¼ witΦ al∞ ì
  74. field≤ iε quote≤ anΣ separateΣ b∙ commas« 
  75.  
  76.  
  77.  
  78.  
  79.  
  80.  
  81.                                ==============
  82.                                |  OPTION 3: |
  83.                                ==============
  84.  
  85.  
  86.  
  87.                              3)  MagniFile [TM]:
  88.  
  89.                     Variable MagniFile [TM] ASCII Output
  90.  
  91.  
  92. WitΦ thi≤ feature¼ yo⌡ caε outpu⌠ u≡ t∩ 12░ field≤ oµ ASCI╔ informatioε froφ ì
  93. thσ MagniFilσ [TM▌ 10░ fielΣ extensioε tha⌠ exist≤ behinΣ ever∙ record¼ iµ ì
  94. used.
  95.  
  96. Thi≤ variablσ MagniFilσ [TM▌ ASCI╔ Outpu⌠ wil∞ outpu⌠ 2░ ASCI╔ field≤ plu≤ u≡ ì
  97. t∩ 10░ field≤ oµ thσ Magnifilσ extension«  I⌠ require≤ tha⌠ yo⌡ identif∙ thσ ì
  98. numbe≥ oµ outgoinτ MagniFilσ [TM▌ fields.
  99.  
  100. Iµ yo⌡ havσ alread∙ entereΣ system-widσ fielΣ definitions¼ theε thi≤ ì
  101. selectioε wil∞ outpu⌠ theφ iε thσ 'DEFº file«  Otherwise¼ optioε │ wil∞ ì
  102. creatσ heading≤ iε thi≤ forφ fo≥ thσ missinτ fielΣ definitions:
  103.  
  104.  
  105.       MagniFile_1, MagniFile_2, MagniFile_3, MagniFile_4, MagniFile_5, 
  106.       MagniFile_6, MagniFile_7, MagniFile_8, MagniFile_9, MagniFile_10, 
  107.     MagniFile_11, MagniFile_12, MagniFile_13, MagniFile_14, MagniFile_15,
  108.  
  109. è
  110.  
  111. Thesσ fielΣ definition≤ al∞ occup∙ onσ linσ anΣ arσ herσ brokeε u≡ onl∙ fo≥ ì
  112. easσ oµ visualization«  Oε thσ nex⌠ linσ oµ thσ 'DEFº filσ i≤ containeΣ thi≤ ì
  113. information:
  114.  
  115.               Tota∞ ASCI╔ anΣ MagniFilσ field≤ outputteΣ ╜ 120
  116.                           [MagniFilσ portioε ╜ 100]
  117.  
  118.  
  119.  
  120. Thσ 'DATº filσ contain≤ al∞ ASCI╔ data¼ u≡ t∩ 12░ field≤ oµ commß delimiteΣ ì
  121. data«  Thσ firs⌠ 2░ arσ thσ samσ a≤ optioε ▒ above¼ whilσ thσ remainde≥ arσ ì
  122. froφ thσ MagniFilσ [TM▌ 10░ fielΣ extension.
  123.  
  124.